Module 1.3 Improving the Communication Skills: Oral Presentations

7. Language of Group Presentations

Effective group presentation, delivery tips and language

How can you deliver a group presentation successfully? What are the main tips? Watch the video,  in which Ben A. Ratje shares 5 proven tips on how to create and deliver group presentations successfully. This is an essential skill that all business presenters and speakers who work with their teams need to master. As teamwork becomes a more integral part of all companies, group presentation happen more frequently and have higher importance for your career. 

      

Thus, the group should have a presentation moderator  - a Team Captain, who is responsible for introducing the group of Subject Matter Experts (SMEs) and what each of them will talk about. 

Having a strong Team Captain is crucial as they will usually start and finish the presentation. As part of starting and finishing the presentation the role of the Captain also often includes:

1. Making sure there is a strong Attention Grab (a problem, amazing fact or story) early in the presentation in order to hook the audience from the start.
2. Assigning roles within the team.
3. Introducing each presenter and their role at the start of the presentation.
4. Managing the transitions/handovers between each presenter.
5. Directing questions from the audience to the most relevant speaker as required.
6. Summarising next steps or action points after the conclusion to the presentation.

📌Top Tip: The Captain should typically be either the most senior person in the group, or the most confident speaker. They don’t have to be subject matter experts.

During the presentation members should take care to hand over to each other properly. The following language can be helpful in this:

📌 First, I will say a little about the background to ...
📌 Then Jim will ...and Ann will ...and finally Sam will ...
📌 Now, I'd like to hand you over to Jim, who will be talking about / dealing with / reporting on ...
📌 Thank you, Jim. Jim has just told you about ... Now it's my task to hand you over to Ann.
📌 Now, it's time for the conclusion and let me bring up Sam. Sam, over to you. 

If you do team presentations, here's a 50-second look at how to introduce the next speaker to set him  / her up to success.

     

✅ Here are some phrases and expressions you can use during a team presentation in English:

1. Introduction:

   • "Good morning/afternoon/evening, everyone."
   • "Thank you for being here today."
   • "I'd like to start by introducing our team."

2. Overview:

   • "Our presentation today will cover..."
   • "We'll be discussing..."
   • "The main focus of our presentation is..."

3. Plan:

   • "Let's take a look at the plan for today's presentation."
   • "We'll begin with..."
   • "After that, we'll move on to..."

4. Transition between Speakers:

   • "Now, I'll hand it over to [Name] who will talk about..."
   • "I'll pass the mic to [Name] to elaborate on..."
   • "Next up, we have [Name] who will be discussing..."

5. Presenting Data/Information:

   • "Let's dive into the details."
   • "I'd like to draw your attention to this key point."
   • "Here are some noteworthy findings."

6. Visual Aids:

   • "As you can see on the slide..."
   • "This graph/chart illustrates..."
   • "Let me walk you through the visual."

7. Highlighting Key Points:

   • "One key takeaway from our research is..."
   • "It's important to emphasize that..."
   • "This brings us to a crucial point."

8. Q&A Session:

   • "Before we conclude, we'll open the floor for questions."
   • "Feel free to ask any questions you may have."
   • "We welcome your input and questions at this time."

9. Conclusion:

   • "In summary..."
   • "To wrap things up..."
   • "To conclude our presentation..."

10. Closing:

    • "Thank you for your time and attention."
    • "We appreciate the opportunity to share our findings with you."
    • "If you have any further questions, please don't hesitate to reach out."

📌Remember to speak clearly, maintain eye contact, and engage with your audience to make your team presentation effective and engaging.